This guide will lead you through the steps to setting up the Oranga Tamariki Days Away Register.
When you first start using the OT Module, you will need to ensure the Service codes are set up. Webcare Support will work with each organisation to walk you through these to ensure they are set up correctly.
Setup
To start click on Administration (1) on the sub menu bar. This will bring up a screen with grouped lists of all the Administration areas available to you. (Lists may differ depending on your organisation).
In the Service Entities (1) box, click on Services (2).
This will bring up a Manage Services box. Check that Ministry for Children - OT (1) is listed as a Service Provider, then click on the Service Type Tab (2).
Please Note: If Ministry for Children is not showing, contact Webcare Support
Select Ministry for Children (1) from the Funding Provider drop down list. This will then show two entries in the Service Type (2) box. Caregiver model and Care staff Model.
Next select the Service Tab (3).
On the Service tab page, there are two drop down boxes. Select Ministry for Children (1) from the Funding Provider drop down list. This will then show two entries on the Service Type (2) drop down list:
Care Staff Model - this is when a staff member goes into a facility.
Caregiver Model - this is when a staff member goes into the home of a client.
When you select either Care Staff Model (1) or Caregiver Model (2), the Services associated with each Service Type will show:
| Care Staff Model | Caregiver Model |
| Away on a short break | Primary Care |
| Short break care |
Once you have checked the Services are there and correct, click on the Service Codes Tab.
1 - Select Ministry for Children from the Funding Provider (1) drop down list.
2 - Select Care Staff Model from the Service Type (2) drop down list.
3 - Select Away on a short break from the Services (3) drop down list.
4 - The Service Code (4) will show in the box below.
5 - Repeat steps 2-4 to check Short break care and Primary care.
The codes should be set up as the following:
If the codes are not there or setup incorrectly, please contact Webcare Support.
| Care Staff Model | Caregiver Model |
| Away on a short break Service Code A | Primary Care Service Code A |
| Short break care Service Code B |
You can also check that the Service and Codes (1) are set up by looking at the Fee Chart. This also shows how the above steps look once all complete.
To access the Fee Chart go back to the Administration panel and select Fee Charts from the Service Entities list. To add Rates to the Fee Chart, click here for the help file.